Capture complete requests
Academics submit publication details, invoices, acceptance letters, authorship evidence and subsidy declarations in one guided application.
Built for universities
From accepted publication to accounted-for payment.
Replace emails, spreadsheets and unclear hand-offs with one controlled platform for publication-payment applications, approvals, budgets, Finance processing and institutional reporting.
Configurable for central and decentralised university structures
Publication expenditure2026 funding cycle
Available balanceR 4,370,000of R 5,000,000 allocated
CommittedR 410,000
PaidR 220,000
Current activity
12 awaiting review
8 with Finance
31 paid
Illustrative dashboard
Onecontrolled record from application to payment
Anyinstitutional, faculty, department or centre flow
Livebudget, commitment and payment visibility
Fullaudit trail for every action and document
One source of truth
Know what was requested, who must act and what remains available.
UPPMS connects research administration with financial control. Applicants can track progress, approvers see only their assigned work, and management gains a current view of publication expenditure across the institution and every configured unit.
Complete operational coverage
More than an approval system.
It is the working record for every publication expense.
Match your university structure
Run one central process or create protected workflows for faculties, departments, centres, institutes and schools.
Route to the right people
Assign named officers at every stage. Requests remain restricted to the responsible role, unit and workflow.
Control publication expenditure
See allocated budgets, amounts awaiting approval, committed funds, completed payments and remaining balances by unit.
Close the Finance loop
Finance can raise queries, record authorisation, enter payment references and upload proof of payment.
Stay ready for audit
Every decision, return, comment, document, cancellation and payment event is retained in a timestamped history.
Your policy, configured
One platform. Your approval structure.
Start with the institutional workflow or configure separate routes, officers, thresholds and budgets for every faculty or unit without exposing one unit’s applications to another.
InstitutionFacultyDepartmentCentreInstitute
Example institutional route
1Academic submits
ApplicantCompletes the request, confirms subsidy eligibility and attaches all required evidence.
2Officer screens
Screening Secretary / OfficerChecks completeness and independently verifies publication subsidy eligibility.
3Research leader decides
Director / Faculty DirectorApproves, returns or declines the request according to the configured unit workflow.
4High-value approval applies
DVC / DeanReceives only requests above the university or unit’s configured financial threshold.
5Finance pays and records
Finance OfficerProcesses the approved expense and attaches the payment reference and proof.
Financial visibility
Turn publication support into accountable expenditure.
Track the annual allocation, pending requests, committed approvals, completed payments and remaining balance at institutional and unit level.
- Budget versus actual
- Unit-level balances
- Payment evidence
- Exportable reports
Subscription options
Start where your university is ready.
Pricing is quoted according to users, workflows, storage, integrations and deployment requirements. There is no per-article charge.
Essentials
A single faculty or unit running its own approval route.
- One faculty or unit
- Up to 10 staff seats
- Standard approval route
- Email notifications
Best for full operation
$12,500 / moEconomy
Every faculty, a central finance route, and full reporting.
- Unlimited faculties and units
- 50 staff seats
- Custom thresholds per unit
- Finance route and proof of payment
- Reports and full audit export
Consortium
Several institutions under one agreement, billed centrally.
- Unlimited faculties and units
- Central billing
- Named implementation contact
- Annual terms only
Bring clarity to every publication payment.
Give academics a clear path and your university complete control.
Controlled by identity, role, unit and workflow assignment.Confidential invoices and supporting records remain available only to authorised participants and institutional oversight roles.